paperwork
After a document is written in chat, ask Centrus to save it. The Word file goes to the right job folder in SharePoint, named the way your field service team already names files, so it's where everyone looks for it and not left in a chat.
Word
SharePointhow it runs
Rachel writes the Elm House stairwell RAMS in chat and asks at 10:42 for it to be saved. This is where it goes, who finds it and how it reaches the van.
01
Centrus finds the job pack for JOB/90910, reads how its files are named and saves the RAMS to match.
Named like every other file
02
At 11:15 Marie asks on Teams what's in the job pack. The RAMS is there beside the survey and the photos.
Found where she looks
03
On the day, Lewis asks on WhatsApp for the RAMS and gets the signed file from the job pack.
The saved file, not a copy
01
Filed with the rest
Centrus finds the job pack for JOB/90910, reads how its files are named and saves the RAMS to match.
Named like every other file
before and after
The Elm House stairwell RAMS for JOB/90910, written in chat by Rachel and saved at 10:42 on Mon 19/10.
Saving it
Without Centrus: Downloaded, then dragged into a folder later
With Centrus: Saved to the job pack from the same chat
The name
Without Centrus: "RAMS final v2 (1)" in someone's downloads
With Centrus: JOB-90910 RAMS Elm House rev A, as the team names it
Finding it
Without Centrus: Marie searches her inbox for the attachment
With Centrus: Listed for Marie on Teams, in the job pack
On the day
Without Centrus: Lewis rings the office for a copy
With Centrus: Lewis gets the file on WhatsApp from the pack
keep going
RAMS, worksheets, vans and subcontractor cover, checked before anyone has to chase.
Centrus AIin the 30 minutes
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