01
Placed by site
Kate asks how a receipt was placed. Centrus shows the site on it and the day Lewis was there.
Every PO on the right job
Teams, with finance
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Centrus AIChatAboutToday
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finance
The expense sheet, raised as POs on the jobs.
Give Centrus a field service engineer's expense sheet in one message. It matches each receipt to its job, raises the POs in your job system and tells you what it couldn't place. Each receipt is placed by the site on it and the engineer's diary, and the POs land on the job's costs.
Centrus chat, with finance
KLKate LoweFinance
Today
Type a message…
- who asks
- Service desk and adminFinance
- works with
BigChange- how it runs
- Asked in chat, on WhatsApp or in Teams.
how it runs
Behind the expense sheet.
Kate raised Lewis's POs at 09:30. This is how each receipt found its job, what happened to the fuel, and where the costs landed.
01
Placed by site and diary
Kate asks how a receipt was placed. Centrus shows the site on it and the day Lewis was there.
Every PO on the right job
Works with Teams, BigChange, Joblogic, Simpro02
The fuel asked about
Lewis checks his receipts on WhatsApp and says the fuel was the van. It's noted for Kate.
Nothing forced onto a job
Works with WhatsApp, BigChange, Joblogic, Simpro03
On the job's costs
Marie asks what parts are on the Merchant House job. Both POs from Lewis's sheet are there.
Job costs up to date
Works with BigChange, Joblogic, Simpro
Teams, with finance
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01 / 03
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before and after
The same expense sheet, two ways.
Lewis's expense sheet, 5 receipts across 3 jobs and his van, on Tue 27/10.
The POs
Without Centrus: Keyed in one at a time from the sheet
With Centrus: Raised together from one message
Finding the job
Without Centrus: Guessed from the shop and the date
With Centrus: Placed by the site and Lewis's diary
The fuel
Without Centrus: Put on a job to clear the sheet
With Centrus: Left out, and Lewis asked
Job costs
Without Centrus: Short until someone catches up
With Centrus: Up to date on every job
keep going
More in finance and cash flow.
Invoices chased, matched, checked against the contract and sent.
- Raise and send an invoice from chatAsk for the invoice. It's raised in your job system or Xero, or sent as a branded PDF.AskWorks with BigChange, Joblogic, Simpro, Outlook, Gmail, Xero
- On stop? Checked before the quote goesAsk on WhatsApp. Centrus checks the account and the aged debt, and holds the quote if they're on stop.AskWorks with BigChange, Joblogic, Simpro, WhatsApp, Xero, Sage Intacct
- Client PO number chased before invoicingInvoices go out with the PO the client's accounts team needs to pay.AutomationWorks with BigChange, Outlook
- Financial documents by reference or sitePayment and billing queries answered in the same call or message.AskWorks with BigChange
- Invoices held until the paperwork is on the jobClients stop rejecting invoices for missing evidence.AutomationWorks with BigChange
- Monthly client invoice pack built automaticallyLast month's jobs pulled from your job system or spreadsheet, invoiced and emailed to each client as one pack.AutomationWorks with BigChange, Joblogic, Simpro, Outlook, Gmail
Centrus AIin the 30 minutes
- 01We start with how your operation actually runs, on the desk and in the field.
- 02We show "Bulk expenses turned into purchase orders" on a setup that matches yours.
- 03We pick out the admin that should run itself first.
Book 30 minutes. Bring a real question.
Ask this every week, or need something that isn't on the list? Bring the question the way your team would put it, and we will show it on a setup like yours. You leave with a plan.
30 minutes / UK team / No lock-inOr see pricing